Word 2013 Keyboard Shortcuts

Posted In MS office - By Techtiplib on Saturday, August 16th, 2014 With No Comments »

For keyboard shortcuts in which you press two or more keys at the same time, the keys to press are separated by a plus sign (+) in Microsoft Word 2013 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).

Word Word 2013 Keyboard Shortcuts

Recommended reading:

250 MS Word Keyboard Shortcuts for Windows

Quick Work in MS Office Word 2013

Keyboard shortcuts for Microsoft Word

This article shares you the full list of Word Keyboard Shortcuts for version 2013:

Microsoft Office basics

Read more: Learn basic tasks in Word 2013

Display and use windows

ALT+TAB – Switch to the next window
ALT+SHIFT+TAB – Switch to the previous window
CTRL+W or CTRL+F4 – Close the active window
ALT+F5 – Restore the size of the active window after you maximize it
F6 – Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once
SHIFT+F6 – Move to a task pane from another pane in the program window (counterclockwise direction)
CTRL+F6 – When more than one window is open, switch to the next window
CTRL+SHIFT+F6 – Switch to the previous window
CTRL+F10 – Maximize or restore a selected window
PRINT SCREEN – Copy a picture of the screen to the Clipboard
ALT+PRINT SCREEN – Copy a picture of the selected window to the Clipboard

Use dialog boxes

TAB – Move to the next option or option group
SHIFT+TAB – Move to the previous option or option group
CTRL+TAB – Switch to the next tab in a dialog box
CTRL+SHIFT+TAB – Switch to the previous tab in a dialog box
Arrow keys – Move between options in an open drop-down list, or between options in a group of options
SPACEBAR – Perform the action assigned to the selected button; select or clear the selected check box
ALT+ the letter underlined in an option – Select an option; select or clear a check box
ALT+DOWN ARROW – Open a selected drop-down list
First letter of an option in a drop-down list – Select an option from a drop-down list
ESC – Close a selected drop-down list; cancel a command and close a dialog box
ENTER – Run the selected command

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path of a folder.

HOME – Move to the beginning of the entry
END – Move to the end of the entry
LEFT ARROW or RIGHT ARROW – Move one character to the left or right
CTRL+LEFT ARROW – Move one word to the left
CTRL+RIGHT ARROW – Move one word to the right
SHIFT+LEFT ARROW – Select or unselect one character to the left
SHIFT+RIGHT ARROW – Select or unselect one character to the right
CTRL+SHIFT+LEFT ARROW – Select or unselect one word to the left
CTRL+SHIFT+RIGHT ARROW – Select or unselect one word to the right
SHIFT+HOME – Select from the insertion point to the beginning of the entry
SHIFT+END – Select from the insertion point to the end of the entry

Use the Open and Save As dialog boxes

CTRL+F12 or CTRL+O – Display the Open dialog box
F12 – Display the Save As dialog box
ENTER – Open the selected folder or file
BACKSPACE – Open the folder one level above the selected folder
DELETE – Delete the selected folder or file
SHIFT+F10 – Display a shortcut menu for a selected item such as a folder or file
TAB – Move forward through options
SHIFT+TAB – Move back through options
F4 or ALT+I – Open the Look in list

Undo and redo actions

ESC – Cancel an action
CTRL+Z – Undo an action
CTRL+Y – Redo or repeat an action

Access and use task panes and galleries

F6 – Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)
CTRL+TAB – When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
TAB or SHIFT+TAB – When a task pane is active, select the next or previous option in the task pane
CTRL+SPACEBAR – Display the full set of commands on the task pane menu
SPACEBAR or ENTER – Perform the action assigned to the selected button
SHIFT+F10 – Open a drop-down menu for the selected gallery item
HOME or END – Select the first or last item in a gallery
PAGE UP or PAGE DOWN – Scroll up or down in the selected gallery list
Close a task pane
- Press F6 to move to the task pane, if necessary
- Press CTRL+SPACEBAR
- Use the arrow keys to select Close, and then press ENTER
- Move a task pane Press F6 to move to the task pane, if necessary
- Press CTRL+SPACEBAR
- Use the arrow keys to select Move, and then press ENTER
- Use the arrow keys to move the task pane, and then press ENTER. Resize a task pane
- Press F6 to move to the task pane, if necessary
- Press CTRL+SPACEBAR
- Use the arrow keys to select Size, and then press ENTER
- Use the arrow keys to resize the task pane, and then press ENTER

Access and use available actions

SHIFT+F10 – Display the shortcut menu for the selected item
ALT+SHIFT+F10 – Display the menu or message for an available action or for the AutoCorrect Options button or the Paste options button . If more than one action is present, switch to the next action and display its menu or message
Arrow keys – Move between options in a menu of available actions
ENTER – Perform the action for the selected item on a menu of available actions
ESC – Close the available actions menu or message

Tips:

You can ask to be notified by a sound whenever an action is available. To hear audio cues, you must have a sound card.

You must also have Microsoft Office Sounds installed on your computer.

If you have access to the Internet, you can download Microsoft Office Sounds from Office.com. After you install the sound files, do the following:

Press ALT+F, T to open Word Options.

Press A to select Advanced, and then press TAB to move to the Advanced Options for working with Word.

Press ALT+S twice to move to the Provide feedback with sound check box, which is under General, and then press SPACEBAR.

Press TAB repeatedly to select OK, and then press ENTER.

Note: When you select or clear this check box, the setting affects all Office programs that support sound.

Navigating the ribbon

Access any command with a few keystrokes

Access keys let you quickly use a command by pressing a few keys, regardless of where you are in the program. Every command in Word 2013 can be accessed by using an access key. You can get to most commands by using two to five keystrokes. To use an access key:

Press ALT

The KeyTips are displayed over each feature that is available in the current view

Press the letter shown in the KeyTip over the feature that you want to use

Depending on which letter you press, you may be shown additional KeyTips. For example, if Home is active and you press N, Insert is displayed, along with the KeyTips for the groups for Insert

Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command

Note: To cancel the action that you are taking and hide the KeyTips, press ALT

Change the keyboard focus without using the mouse

Another way to use the keyboard to work with programs that feature the Office ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse.

ALT or F10. Press either of these keys again to move back to the document and cancel the access keys – Select the active tab of the ribbon and activate the access keys.
F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW – Move to another tab of the ribbon
CTRL+F1 – Expand or collapse the ribbon
SHIFT+F10 – Display the shortcut menu for the selected item
F6: Move the focus to select each of the following areas of the window:
- Active tab of the ribbon
- Any open task panes
- Status bar at the bottom of the window
- Your document
TAB or SHIFT+TAB – Move the focus to each command on the ribbon, forward or backward, respectively
DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW – Move down, up, left, or right, respectively, among the items on the ribbon
SPACEBAR or ENTER – Activate the selected command or control on the ribbon
SPACEBAR or ENTER – Open the selected menu or gallery on the ribbon
ENTER – Activate a command or control on the ribbon so you can modify a value
ENTER – Finish modifying a value in a control on the ribbon, and move focus back to the document.
F1 – Get help on the selected command or control on the ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)

Quick reference for Microsoft Word

Common tasks in Microsoft Word

CTRL+SHIFT+SPACEBAR – Create a nonbreaking space
CTRL+SHIFT+HYPHEN – Create a nonbreaking hyphen
CTRL+B – Make letters bold
CTRL+I – Make letters italic
CTRL+U – Make letters underline
CTRL+SHIFT+< – Decrease font size one value
CTRL+SHIFT+> – Increase font size one value
CTRL+[ – Decrease font size 1 point
CTRL+] – Increase font size 1 point
CTRL+SPACEBAR – Remove paragraph or character formatting
CTRL+C – Copy the selected text or object
CTRL+X – Cut the selected text or object
CTRL+V – Paste text or an object
CTRL+ALT+V – Paste special
CTRL+SHIFT+V – Paste formatting only
CTRL+Z – Undo the last action
CTRL+Y – Redo the last action
CTRL+SHIFT+G – Open the Word Count dialog box

Working with documents and Web pages

Create, view, and save documents

CTRL+N – Create a new document
CTRL+O – Open a document
CTRL+W – Close a document
ALT+CTRL+S – Split the document window
ALT+SHIFT+C or ALT+CTRL+S – Remove the document window split
CTRL+S – Save a document

Find, replace, and browse through text

CTRL+F – Open the Navigation task pane (to search document)
ALT+CTRL+Y – Repeat find (after closing Find and Replace window)
CTRL+H – Replace text, specific formatting, and special items
CTRL+G – Go to a page, bookmark, footnote, table, comment, graphic, or other location
ALT+CTRL+Z – Switch between the last four places that you have edited
ALT+CTRL+HOME – Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.
CTRL+PAGE UP – Move to the previous browse object (set in browse options)
CTRL+PAGE DOWN – Move to the next browse object (set in browse options)

Switch to another view

ALT+CTRL+P – Switch to Print Layout view

Switch to Web Layout view

ALT+CTRL+O – Switch to Outline view
ALT+CTRL+N – Switch to Draft view

Outline view

ALT+SHIFT+LEFT ARROW – Promote a paragraph
ALT+SHIFT+RIGHT ARROW – Demote a paragraph
CTRL+SHIFT+N – Demote to body text
ALT+SHIFT+UP ARROW – Move selected paragraphs up
ALT+SHIFT+DOWN ARROW – Move selected paragraphs down
ALT+SHIFT+PLUS SIGN – Expand text under a heading
ALT+SHIFT+MINUS SIGN – Collapse text under a heading
ALT+SHIFT+A – Expand or collapse all text or headings
Hide or display character formatting – The slash (/) key on the numeric keypad
ALT+SHIFT+L – Show the first line of body text or all body text
ALT+SHIFT+1 – Show all headings with the Heading 1 style
ALT+SHIFT+n – Show all headings up to Heading n
CTRL+TAB – Insert a tab character
CTRL+P – Print a document
ALT+CTRL+I – Switch to print preview
Arrow keys – Move around the preview page when zoomed in
PAGE UP or PAGE DOWN – Move by one preview page when zoomed out
CTRL+HOME – Move to the first preview page when zoomed out
CTRL+END – Move to the last preview page when zoomed out

Review documents

ALT+CTRL+M – Insert a comment
CTRL+SHIFT+E – Turn change tracking on or off
ALT+SHIFT+C – Close the Reviewing Pane if it is open

Read Mode

Note: Some screen readers may not be compatible Read mode.

HOME – Go to beginning of document
END – Go to end of document
n, ENTER – Go to page n
ESC – Exit Read mode

References, footnotes, and endnotes

ALT+SHIFT+O – Mark a table of contents entry
ALT+SHIFT+I – Mark a table of authorities entry (citation)
ALT+SHIFT+X – Mark an index entry
ALT+CTRL+F – Insert a footnote
ALT+CTRL+D – Insert an endnote

Work with Web pages

CTRL+K – Insert a hyperlink
ALT+LEFT ARROW – Go back one page
ALT+RIGHT ARROW – Go forward one page
F9 – Refresh

Edit and move text and graphics

Move through your document

LEFT ARROW – One character to the left
RIGHT ARROW – One character to the right
CTRL+LEFT ARROW – One word to the left
CTRL+RIGHT ARROW – One word to the right
CTRL+UP ARROW – One paragraph up
CTRL+DOWN ARROW – One paragraph down
SHIFT+TAB – One cell to the left (in a table)
TAB – One cell to the right (in a table)
UP ARROW – Up one line
DOWN ARROW – Down one line
END – To the end of a line
HOME – To the beginning of a line
ALT+CTRL+PAGE UP – To the top of the window
ALT+CTRL+PAGE DOWN – To the end of the window
PAGE UP – Up one screen (scrolling)
PAGE DOWN – Down one screen (scrolling)
CTRL+PAGE DOWN – To the top of the next page
CTRL+PAGE UP – To the top of the previous page
CTRL+END – To the end of a document
CTRL+HOME – To the beginning of a document
SHIFT+F5 – To a previous revision
SHIFT+F5 – After opening a document, to the location you were working in when the document was last closed

Move around in a table

TAB – To the next cell in a row
SHIFT+TAB – To the previous cell in a row
ALT+HOME – To the first cell in a row
ALT+END – To the last cell in a row
ALT+PAGE UP – To the first cell in a column
ALT+PAGE DOWN – To the last cell in a column
UP ARROW – To the previous row
DOWN ARROW – To the next row
ALT+SHIFT+UP ARROW – Row up
ALT+SHIFT+DOWN ARROW – Row down

Insert paragraphs and tab characters in a table

ENTER – New paragraphs in a cell
CTRL+TAB – Tab characters in a cell

Use overtype mode

To change the overtype settings so that you can access overtype mode by pressing INSERT, do the following:

Press ALT+F, T to open Word Options.
Press A to select ADVANCED, and then press TAB.
Press ALT+O to move to the Use the Insert key to control overtype mode check box.
Press SPACEBAR to select the check box, and then press ENTER.
To turn Overtype mode on or off, press INSERT.
Character and paragraph formatting

Copy formatting

CTRL+SHIFT+C – Copy formatting from text
CTRL+SHIFT+V – Apply copied formatting to text

Change or resize the font

Note: The following keyboard shortcuts do not work in Read mode.

CTRL+SHIFT+F – Open the Font dialog box to change the font
CTRL+SHIFT+> – Increase the font size
CTRL+SHIFT+< – Decrease the font size
CTRL+] – Increase the font size by 1 point
CTRL+[ – Decrease the font size by 1 point

Apply character formats

CTRL+D – Open the Font dialog box to change the formatting of characters
SHIFT+F3 – Change the case of letters
CTRL+SHIFT+A – Format all letters as capitals
CTRL+B – Apply bold formatting
CTRL+U – Apply an underline
CTRL+SHIFT+W – Underline words but not spaces
CTRL+SHIFT+D – Double-underline text
CTRL+SHIFT+H – Apply hidden text formatting
CTRL+I – Apply italic formatting
CTRL+SHIFT+K – Format letters as small capitals
CTRL+EQUAL SIGN – Apply subscript formatting (automatic spacing)
CTRL+SHIFT+PLUS SIGN – Apply superscript formatting (automatic spacing)
CTRL+SPACEBAR – Remove manual character formatting
CTRL+SHIFT+Q – Change the selection to the Symbol font

View and copy text formats

CTRL+SHIFT+* (asterisk on numeric keypad does not work) – Display nonprinting characters
SHIFT+F1 (then click the text with the formatting you want to review) – Review text formatting
CTRL+SHIFT+C – Copy formats
CTRL+SHIFT+V – Paste formats

Set the line spacing

CTRL+1 – Single-space lines
CTRL+2 Set 1.5-line spacing – Double-space lines
CTRL+0 (zero) – CTRL+5 Add or remove one line space preceding a paragraph

Align paragraphs

CTRL+E – Switch a paragraph between centered and left-aligned
CTRL+J – Switch a paragraph between justified and left-aligned
CTRL+R – Switch a paragraph between right-aligned and left-aligned
CTRL+M – Left align a paragraph. CTRL+L Indent a paragraph from the left
CTRL+SHIFT+M – Remove a paragraph indent from the left
CTRL+T – Create a hanging indent
CTRL+SHIFT+T – Reduce a hanging indent
CTRL+Q – Remove paragraph formatting

Apply paragraph styles

CTRL+SHIFT+S – Open Apply Styles task pane
ALT+CTRL+SHIFT+S – Open Styles task pane
ALT+CTRL+K – Start AutoFormat
CTRL+SHIFT+N – Apply the Normal style
ALT+CTRL+1 – Apply the Heading 1 style
ALT+CTRL+2 – Apply the Heading 2 style
ALT+CTRL+3 – Apply the Heading 3 style

Close the Styles task pane

If the Styles task pane is not selected, press F6 to select it
Press CTRL+SPACEBAR
Use the arrow keys to select Close, and then press ENTER
Insert and edit objects

Insert an object

Press ALT, N, J, and then J to open the Object dialog box
Do one of the following
Press DOWN ARROW to select an object type, and then press ENTER to create an object
Press CTRL+TAB to switch to the Create from File tab, press TAB, and then type the file name of the object that you want to insert or browse to the file

Edit an object

With the cursor positioned to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW
Press SHIFT+F10
Press the TAB key to get to Object name, press ENTER, and then press ENTER again

Insert SmartArt graphics

Press and release ALT, N, and then M to select SmartArt
Press the arrow keys to select the type of graphic that you want
Press TAB, and then press the arrow keys to select the graphic that you want to insert
Press ENTER

Insert WordArt

Press and release ALT, N, and then W to select WordArt
Press the arrow keys to select the WordArt style that you want, and then press ENTER
Type the text that you want
Press ESC to select the WordArt object, and then use the arrow keys to move the object
Press ESC again to return to return to the document
Mail merge and fields

Perform a mail merge

Note: You must click Mailings to use these keyboard shortcuts.

ALT+SHIFT+K – Preview a mail merge
ALT+SHIFT+N – Merge a document
ALT+SHIFT+M – Print the merged document
ALT+SHIFT+E – Edit a mail-merge data document
ALT+SHIFT+F – Insert a merge field

Work with fields

ALT+SHIFT+D – Insert a DATE field
ALT+CTRL+L – Insert a LISTNUM field
ALT+SHIFT+P – Insert a PAGE field
ALT+SHIFT+T – Insert a TIME field
CTRL+F9 – Insert an empty field
CTRL+SHIFT+F7 – Update linked information in a Microsoft Word source document
F9 – Update selected fields
CTRL+SHIFT+F9 – Unlink a field
SHIFT+F9 – Switch between a selected field code and its result
ALT+F9 – Switch between all field codes and their results
ALT+SHIFT+F9 – Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
F11 – Go to the next field
SHIFT+F11 – Go to the previous field
CTRL+F11 – Lock a field
CTRL+SHIFT+F11 – Unlock a field

Language bar

Handwriting recognition

Left ALT+SHIFT – Switch between languages or keyboard layouts
+C – Display a list of correction alternatives
+H – Turn handwriting on or off
ALT+~ – Turn Japanese Input Method Editor (IME) on 101 keyboard on or off
Right ALT – Turn Korean IME on 101 keyboard on or off
CTRL+SPACEBAR – Turn Chinese IME on 101 keyboard on or off

Tips:

You can choose the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.

The Windows logo key is available on the bottom row of keys on most keyboards.