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Other Outlook tips

Posted In MS office - By Techtiplib on Monday, April 16th, 2012 With No Comments »

– Try the quick way to print an item    

Right-click the item, and then clickPrint on the shortcut menu.

– Quickly attach a file to a message, task, appointment, meeting request, journal entry, or contact    

Open the item, and then on the Insert menu, click File. Locate the file you want to attach.

– Access your newsgroups from Outlook 2003    

To access the newsreader from Outlook, on the View menu, click Toolbars, and then clickCustomize. Under Categories, click Go, and then under Commands, clickNews and drag it to one of your toolbars.

– Quickly assign tasks, contacts, or appointments to categories    

On the Advanced toolbar, in the Current View list, click By Category, and then drag each item to one or more categories.

– Set up automatic archiving for your Outlook folders     

Outlook can automatically archive old items by moving them to another file or deleting them. To set up archiving, right-click a folder, point to Properties and then click the AutoArchive tab for archiving options.

– Not sure where your archive folder is?   

 To see where your archive folder is stored, right-click the Archive Folders folder in your Folder List. Click Properties for Archive Folders. Click Advanced, and then look at the File name box.

– Create a document, worksheet, or presentation    

If you have other Microsoft Office programs installed, you can quickly create a new Microsoft Word document, Microsoft Excel worksheet, or Microsoft PowerPoint presentation by pressing CTRL+SHIFT+H.

– Hide Outlook when minimized    

You can make the Outlook icon appear only in the Windows notification area when you minimize Outlook. While Outlook is running, right-click the Outlook icon in the notification area, and then click Hide when minimized.

– See where Outlook stores your Mail, Calendar, and Contacts data    

On the Tools menu, click Options. Click the Mail Setup tab, and then click Data files. Folder locations are listed in the Outlook Data files dialog box. Select a data file, and then click Open Folder.

– Check your spelling in Outlook    

On the Tools menu, click Options. Click Preferences, and then on the Spelling tab, select options to allow Outlook to correct your spelling, including creating a custom dictionary of frequently used terms and choosing a dictionary in another language to check your spelling.

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