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Keyboard shortcuts for Microsoft Visio 2010 – Microsoft Office basics – Part II

Posted In MS office - By Techtiplib on Sunday, May 6th, 2012 With No Comments »

Read in series:

This post include:

  • Display and use windows
  • Change or resize the font
  • Move around in text or cells
  • Access and use task panes
  • Float or anchor task panes
  • Use dialog boxes
  • Use edit boxes within dialog boxes
  • Use the Open and Save As dialog boxes

Display and use windows:

Switch to the next window. ALT+TAB
Switch to the previous window. ALT+SHIFT+TAB
Close the active window. ALT+F4
Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. NOTE   If pressing F6 does not display the task pane you want, try pressing ALT to put focus on the ribbon. F6
Maximize a selected window. CTRL+F10
Restore the size of the Visio program window after you maximized it. CTRL+F5
Copy a picture of the screen to the Clipboard. PRINT SCREEN
Copy a picture of the selected window to the Clipboard. ALT+PRINT SCREEN
For any window with an icon in its title bar (for example, a shapes window), display the window shortcut menu. ALT+SPACEBAR
Open the Page dialog box. SHIFT+F4
Open the Reorder Pages dialog box. CTRL+ALT+P
Cycle the focus through open drawings. CTRL+TAB or CTRL+F6
Cycle the focus through open drawings in reverse order. CTRL+SHIFT+TAB or CTRL+SHIFT+F6
Cycle the focus through pages in a drawing, including any visible markup overlays. CTRL+PAGE DOWN
Cycle the focus through pages in a drawing in reverse order. CTRL+PAGE UP
When a task pane is active, select the next or previous option in the task pane. TAB or SHIFT+TAB

Change or resize the font:

Increase the font size of the selected text. CTRL+SHIFT+>
Decrease the font size of the selected text. CTRL+SHIFT+<

Move around in text or cells:

Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Move one line up. UP ARROW
Move one line down. DOWN ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Move to the end of a line. END
Move to the beginning of a line. HOME
Move up one paragraph. CTRL+UP ARROW
Move down one paragraph. CTRL+DOWN ARROW
Move to the end of a text box. CTRL+END
Move to the beginning of a text box. CTRL+HOME

Access and use task panes

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.) NOTE   If pressing F6 does not display the task pane you want, try pressing ALT to put the focus on the ribbon and then pressing F6 to move to the task pane. F6
When a task pane is active, select the next or previous option in the task pane. TAB or SHIFT+TAB
Move among choices on a selected submenu; move among certain options in a group of options in a dialog box. DOWN ARROW or UP ARROW
Open the selected menu, or perform the action assigned to the selected button. SPACEBAR or ENTER
Open a shortcut menu SHIFT+F10
When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu. HOME or END

 Float or anchor task panes:

  1. Press F6 repeatedly to select the task pane that you want.
  2. Press ALT+SPACEBAR to open the menu for that task pane.
  3. Press the DOWN ARROW key to select the Float Window command, and then press ENTER.

Use dialog boxes:

Move to the next option or option group. TAB
Move to the previous option or option group. SHIFT+TAB
Switch to the next tab in a dialog box. CTRL+TAB
Switch to the previous tab in a dialog box. CTRL+SHIFT+TAB
Move between options in an open drop-down list, or between options in a group of options. Arrow keys
Perform the action assigned to the selected button; select or clear the selected check box. SPACEBAR
Open the list if it is closed and move to that option in the list. First letter of an option in a drop-down list
Select an option; select or clear a check box. ALT+ the letter underlined in an option
Open a selected drop-down list. ALT+DOWN ARROW
Close a selected drop-down list; cancel a command and close a dialog box. ESC
Perform the action assigned to a default button in a dialog box. ENTER

Use edit boxes within dialog boxes:

An edit box is a blank in which you type or paste an entry, such as your user name or the path of a folder.
Move to the beginning of the entry. HOME
Move to the end of the entry. END
Move one character to the left or right. LEFT ARROW or RIGHT ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Select or cancel selection one character to the left. SHIFT+LEFT ARROW
Select or cancel selection one character to the right. SHIFT+RIGHT ARROW
Select or cancel selection one word to the left. CTRL+SHIFT+LEFT ARROW
Select or cancel selection one word to the right. CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the entry. SHIFT+HOME
Select from the insertion point to the end of the entry. SHIFT+END

Use the Open and Save As dialog boxes:

Move to the next option or option group. TAB
Move to the previous option or option group. SHIFT+TAB
Move between options in an open drop-down list, or between options in a group of options. Arrow keys
Perform the action assigned to the selected button ENTER, SPACEBAR
Move to the Save as type list in the Save As dialog box ALT+T
Move to the File name box ALT+N
Move to the file type list in the Open dialog box ALT+T
Open a selected file in the Open dialog box ALT+O
Save the current file in the Save dialog box ALT+S
Open a selected drop-down list. ALT+DOWN ARROW
Close a selected drop-down list; cancel a command and close a dialog box. ESC
Update the file list F5
Display a shortcut menu for a selected item such as a folder or file SHIFT+F10
Source: microsoft

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