Tips: Keyboard shortcuts for Microsoft Word (Part III)
Read in series:
Edit and Move text and graphics
>> Delete text and graphics
| TO DO THIS | PRESS |
|---|---|
| Delete one character to the left: | BACKSPACE |
| Delete one word to the left: | CTRL+BACKSPACE |
| Delete one character to the right: | DELETE |
| Delete one word to the right: | CTRL+DELETE |
| Cut selected text to the Office Clipboard: | CTRL+X |
| Undo the last action: | CTRL+Z |
| Cut to the Spike: | CTRL+F3 |
>> Copy and move text and graphics
| TO DO THIS | PRESS |
|---|---|
| Open the Office Clipboard: | Press ALT+H to move to the Home tab, and then press F,O. |
| Copy selected text or graphics to the Office Clipboard: | CTRL+C |
| Cut selected text or graphics to the Office Clipboard: | CTRL+X |
| Paste the most recent addition or pasted item from the Office Clipboard: | CTRL+V |
| Move text or graphics once: | F2 (then move the cursor and press ENTER) |
| Copy text or graphics once: | SHIFT+F2 (then move the cursor and press ENTER) |
| When text or an object is selected, open the Create New Building Block dialog box: | ALT+F3 |
| When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it: | SHIFT+F10 |
| Cut to the Spike: | CTRL+F3 |
| Paste the Spike contents: | CTRL+SHIFT+F3 |
| Copy the header or footer used in the previous section of the document: | ALT+SHIFT+R |
>> Insert special characters
| TO INSERT THIS | PRESS |
|---|---|
| A field: | CTRL+F9 |
| A line break: | SHIFT+ENTER |
| A page break: | CTRL+ENTER |
| A column break: | CTRL+SHIFT+ENTER |
| An em dash: | ALT+CTRL+MINUS SIGN |
| An en dash: | CTRL+MINUS SIGN |
| An optional hyphen: | CTRL+HYPHEN |
| A nonbreaking hyphen: | CTRL+SHIFT+HYPHEN |
| A nonbreaking space: | CTRL+SHIFT+SPACEBAR |
| The copyright symbol: | ALT+CTRL+C |
| The registered trademark symbol: | ALT+CTRL+R |
| The trademark symbol: | ALT+CTRL+T |
| An ellipsis: | ALT+CTRL+PERIOD |
| A single opening quotation mark: | CTRL+`(single quotation mark), `(single quotation mark) |
| A single closing quotation mark: | CTRL+’ (single quotation mark), ‘ (single quotation mark) |
| Double opening quotation marks: | CTRL+` (single quotation mark), SHIFT+’ (single quotation mark) |
| Double closing quotation marks: | CTRL+’ (single quotation mark), SHIFT+’ (single quotation mark) |
| An AutoText entry: | ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears) |
>> Insert characters by using character codes
| TO DO THIS | PRESS |
|---|---|
| Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down ALT and press X: | The character code, ALT+X |
| Find out the Unicode character code for the selected character: | ALT+X |
| Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad: | ALT+the character code(on the numeric keypad) |
>> Select text and graphics
Select text by holding down SHIFT and using the arrow keys to move the cursor.
>> Extend a selection
| TO DO THIS | PRESS |
|---|---|
| Turn extend mode on: | F8 |
| Select the nearest character: | F8, and then press LEFT ARROW or RIGHT ARROW |
| Increase the size of a selection: | F8 (press once to select a word, twice to select a sentence, and so on) |
| Reduce the size of a selection: | SHIFT+F8 |
| Turn extend mode off: | ESC |
| Extend a selection one character to the right: | SHIFT+RIGHT ARROW |
| Extend a selection one character to the left: | SHIFT+LEFT ARROW |
| Extend a selection to the end of a word: | CTRL+SHIFT+RIGHT ARROW |
| Extend a selection to the beginning of a word: | CTRL+SHIFT+LEFT ARROW |
| Extend a selection to the end of a line: | SHIFT+END |
| Extend a selection to the beginning of a line: | SHIFT+HOME |
| Extend a selection one line down: | SHIFT+DOWN ARROW |
| Extend a selection one line up: | SHIFT+UP ARROW |
| Extend a selection to the end of a paragraph: | CTRL+SHIFT+DOWN ARROW |
| Extend a selection to the beginning of a paragraph: | CTRL+SHIFT+UP ARROW |
| Extend a selection one screen down: | SHIFT+PAGE DOWN |
| Extend a selection one screen up: | SHIFT+PAGE UP |
| Extend a selection to the beginning of a document: | CTRL+SHIFT+HOME |
| Extend a selection to the end of a document: | CTRL+SHIFT+END |
| Extend a selection to the end of a window: | ALT+CTRL+SHIFT+PAGE DOWN |
| Extend a selection to include the entire document: | CTRL+A |
| Select a vertical block of text: | CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode |
| Extend a selection to a specific location in a document: | F8+arrow keys; press ESC to cancel selection mode |
>> Select text and graphics in a table
| TO DO THIS | PRESS |
|---|---|
| Select the next cell’s contents: | TAB |
| Select the preceding cell’s contents: | SHIFT+TAB |
| Extend a selection to adjacent cells: | Hold down SHIFT and press an arrow key repeatedly |
| Select a column: | Use the arrow keys to move to the column’s top or bottom cell, and then do one of the following:
|
| Extend a selection (or block): | CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode |
| Select an entire table: | ALT+5 on the numeric keypad (with NUM LOCK off) |
>> Move through your document
| TO MOVE | PRESS |
|---|---|
| One character to the left: | LEFT ARROW |
| One character to the right: | RIGHT ARROW |
| One word to the left: | CTRL+LEFT ARROW |
| One word to the right: | CTRL+RIGHT ARROW |
| One paragraph up: | CTRL+UP ARROW |
| One paragraph down: | CTRL+DOWN ARROW |
| One cell to the left (in a table): | SHIFT+TAB |
| One cell to the right (in a table): | TAB |
| Up one line: | UP ARROW |
| Down one line: | DOWN ARROW |
| To the end of a line: | END |
| To the beginning of a line: | HOME |
| To the top of the window: | ALT+CTRL+PAGE UP |
| To the end of the window: | ALT+CTRL+PAGE DOWN |
| Up one screen (scrolling): | PAGE UP |
| Down one screen (scrolling): | PAGE DOWN |
| To the top of the next page: | CTRL+PAGE DOWN |
| To the top of the previous page: | CTRL+PAGE UP |
| To the end of a document: | CTRL+END |
| To the beginning of a document: | CTRL+HOME |
| To a previous revision: | SHIFT+F5 |
| After opening a document, to the location you were working in when the document was last closed: | SHIFT+F5 |
>> Move around in a table
| TO MOVE | PRESS |
|---|---|
| To the next cell in a row: | TAB |
| To the previous cell in a row: | SHIFT+TAB |
| To the first cell in a row: | ALT+HOME |
| To the last cell in a row: | ALT+END |
| To the first cell in a column: | CALT+PAGE UP |
| To the last cell in a column: | ALT+PAGE DOWN |
| To the previous row: | UP ARROW |
| To the next row: | DOWN ARROW |
| Row up: | ALT+SHIFT+UP ARROW |
| Row down: | ALT+SHIFT+DOWN ARROW |
>> Insert paragraphs and tab characters in a table
| TO INSERT | PRESS |
|---|---|
| New paragraphs in a cell: | ENTER |
| Tab characters in a cell: | CTRL+TAB |
>> Use overtype mode
To change the overtype settings so that you can access overtype mode by pressing INSERT, do the following:
- Press ALT+F, T to open Word Options.
- Press A to select ADVANCED, and then press TAB.
- Press ALT+O to move to the Use the Insert key to control overtype mode check box.
- Press SPACEBAR to select the check box, and then press ENTER.
To turn Overtype mode on or off, press INSERT.
Source: microsoft
