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Tips: Keyboard shortcuts for Microsoft Word (Part III)

Posted In MS office - By Techtiplib on Tuesday, May 8th, 2012 With No Comments »
Read in series:

Edit and Move text and graphics

>> Delete text and graphics

TO DO THIS PRESS
Delete one character to the left: BACKSPACE
Delete one word to the left: CTRL+BACKSPACE
Delete one character to the right: DELETE
Delete one word to the right: CTRL+DELETE
Cut selected text to the Office Clipboard: CTRL+X
Undo the last action: CTRL+Z
Cut to the Spike: CTRL+F3
>> Copy and move text and graphics
TO DO THIS PRESS
Open the Office Clipboard: Press ALT+H to move to the Home tab, and then press F,O.
Copy selected text or graphics to the Office Clipboard: CTRL+C
Cut selected text or graphics to the Office Clipboard: CTRL+X
Paste the most recent addition or pasted item from the Office Clipboard: CTRL+V
Move text or graphics once: F2 (then move the cursor and press ENTER)
Copy text or graphics once: SHIFT+F2 (then move the cursor and press ENTER)
When text or an object is selected, open the Create New Building Block dialog box: ALT+F3
When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it: SHIFT+F10
Cut to the Spike: CTRL+F3
Paste the Spike contents: CTRL+SHIFT+F3
Copy the header or footer used in the previous section of the document: ALT+SHIFT+R
>> Insert special characters
TO INSERT THIS PRESS
A field: CTRL+F9
A line break: SHIFT+ENTER
A page break: CTRL+ENTER
A column break: CTRL+SHIFT+ENTER
An em dash: ALT+CTRL+MINUS SIGN
An en dash: CTRL+MINUS SIGN
An optional hyphen: CTRL+HYPHEN
A nonbreaking hyphen: CTRL+SHIFT+HYPHEN
A nonbreaking space: CTRL+SHIFT+SPACEBAR
The copyright symbol: ALT+CTRL+C
The registered trademark symbol: ALT+CTRL+R
The trademark symbol: ALT+CTRL+T
An ellipsis: ALT+CTRL+PERIOD
A single opening quotation mark: CTRL+`(single quotation mark), `(single quotation mark)
A single closing quotation mark: CTRL+’ (single quotation mark), ‘ (single quotation mark)
Double opening quotation marks: CTRL+` (single quotation mark), SHIFT+’ (single quotation mark)
Double closing quotation marks: CTRL+’ (single quotation mark), SHIFT+’ (single quotation mark)
An AutoText entry: ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)
>> Insert characters by using character codes
TO DO THIS PRESS
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down ALT and press X: The character code, ALT+X
Find out the Unicode character code for the selected character: ALT+X
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad: ALT+the character code(on the numeric keypad)
>> Select text and graphics
Select text by holding down SHIFT and using the arrow keys to move the cursor.
>> Extend a selection
TO DO THIS PRESS
Turn extend mode on: F8
Select the nearest character: F8, and then press LEFT ARROW or RIGHT ARROW
Increase the size of a selection: F8 (press once to select a word, twice to select a sentence, and so on)
Reduce the size of a selection: SHIFT+F8
Turn extend mode off: ESC
Extend a selection one character to the right: SHIFT+RIGHT ARROW
Extend a selection one character to the left: SHIFT+LEFT ARROW
Extend a selection to the end of a word: CTRL+SHIFT+RIGHT ARROW
Extend a selection to the beginning of a word: CTRL+SHIFT+LEFT ARROW
Extend a selection to the end of a line: SHIFT+END
Extend a selection to the beginning of a line: SHIFT+HOME
Extend a selection one line down: SHIFT+DOWN ARROW
Extend a selection one line up: SHIFT+UP ARROW
Extend a selection to the end of a paragraph: CTRL+SHIFT+DOWN ARROW
Extend a selection to the beginning of a paragraph: CTRL+SHIFT+UP ARROW
Extend a selection one screen down: SHIFT+PAGE DOWN
Extend a selection one screen up: SHIFT+PAGE UP
Extend a selection to the beginning of a document: CTRL+SHIFT+HOME
Extend a selection to the end of a document: CTRL+SHIFT+END
Extend a selection to the end of a window: ALT+CTRL+SHIFT+PAGE DOWN
Extend a selection to include the entire document: CTRL+A
Select a vertical block of text: CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
Extend a selection to a specific location in a document: F8+arrow keys; press ESC to cancel selection mode
>> Select text and graphics in a table
TO DO THIS PRESS
Select the next cell’s contents: TAB
Select the preceding cell’s contents: SHIFT+TAB
Extend a selection to adjacent cells: Hold down SHIFT and press an arrow key repeatedly
Select a column: Use the arrow keys to move to the column’s top or bottom cell, and then do one of the following:

  • Press SHIFT+ALT+PAGE DOWN to select the column from top to bottom.
  • Press SHIFT+ALT+PAGE UP to select the column from bottom to top.
Extend a selection (or block): CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
Select an entire table: ALT+5 on the numeric keypad (with NUM LOCK off)
>> Move through your document
TO MOVE PRESS
One character to the left: LEFT ARROW
One character to the right: RIGHT ARROW
One word to the left: CTRL+LEFT ARROW
One word to the right: CTRL+RIGHT ARROW
One paragraph up: CTRL+UP ARROW
One paragraph down: CTRL+DOWN ARROW
One cell to the left (in a table): SHIFT+TAB
One cell to the right (in a table): TAB
Up one line: UP ARROW
Down one line: DOWN ARROW
To the end of a line: END
To the beginning of a line: HOME
To the top of the window: ALT+CTRL+PAGE UP
To the end of the window: ALT+CTRL+PAGE DOWN
Up one screen (scrolling): PAGE UP
Down one screen (scrolling): PAGE DOWN
To the top of the next page: CTRL+PAGE DOWN
To the top of the previous page: CTRL+PAGE UP
To the end of a document: CTRL+END
To the beginning of a document: CTRL+HOME
To a previous revision: SHIFT+F5
After opening a document, to the location you were working in when the document was last closed: SHIFT+F5
>> Move around in a table
TO MOVE PRESS
To the next cell in a row: TAB
To the previous cell in a row: SHIFT+TAB
To the first cell in a row: ALT+HOME
To the last cell in a row: ALT+END
To the first cell in a column: CALT+PAGE UP
To the last cell in a column: ALT+PAGE DOWN
To the previous row: UP ARROW
To the next row: DOWN ARROW
Row up: ALT+SHIFT+UP ARROW
Row down: ALT+SHIFT+DOWN ARROW
>> Insert paragraphs and tab characters in a table
TO INSERT PRESS
New paragraphs in a cell: ENTER
Tab characters in a cell: CTRL+TAB
>> Use overtype mode

To change the overtype settings so that you can access overtype mode by pressing INSERT, do the following:

  1. Press ALT+F, T to open Word Options.
  2. Press A to select ADVANCED, and then press TAB.
  3. Press ALT+O to move to the Use the Insert key to control overtype mode check box.
  4. Press SPACEBAR to select the check box, and then press ENTER.

To turn Overtype mode on or off, press INSERT.

Source: microsoft

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