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Tips: Keyboard shortcuts for Microsoft Word (Part IV)

Posted In MS office - By Techtiplib on Friday, May 11th, 2012 With No Comments »

Character and paragraph formating

>> Copy formatting

TO DO THIS PRESS
Copy formatting from text: CTRL+SHIFT+C
Apply copied formatting to text: CTRL+SHIFT+V
 
>> Change or resize the font

NOTE   The following keyboard shortcuts do not work in Full Screen Reading mode.

TO DO THIS PRESS
Open the Font dialog box to change the font: CTRL+SHIFT+F
Increase the font size: CTRL+SHIFT+>
Decrease the font size: CTRL+SHIFT+<
Increase the font size by 1 point: CTRL+]
Decrease the font size by 1 point: CTRL+[
>> Apply character formats
TO DO THIS PRESS
Open the Font dialog box to change the formatting of characters: CTRL+D
Change the case of letters: SHIFT+F3
Format all letters as capitals: CTRL+SHIFT+A
Apply bold formatting: CTRL+B
Apply an underline: CTRL+U
Underline words but not spaces: CTRL+SHIFT+W
Double-underline text: CTRL+SHIFT+D
Apply hidden text formatting: CTRL+SHIFT+H
Apply italic formatting: CTRL+I
Format letters as small capitals: CTRL+SHIFT+K
Apply subscript formatting (automatic spacing): CTRL+EQUAL SIGN
Apply superscript formatting (automatic spacing): CTRL+SHIFT+PLUS SIGN
Remove manual character formatting: CTRL+SPACEBAR
Change the selection to the Symbol font: CTRL+SHIFT+Q
>> View and copy text formats
TO DO THIS PRESS
Display nonprinting characters: CTRL+SHIFT+* (asterisk on numeric keypad does not work)
Review text formatting: SHIFT+F1 (then click the text with the formatting you want to review)
Copy formats: CTRL+SHIFT+C
Paste formats: CTRL+SHIFT+V

>> Set the line spacing

TO DO THIS PRESS
Single-space lines: CTRL+1
Double-space lines: CTRL+2
Set 1.5-line spacing: CTRL+5
Add or remove one line space preceding a paragraph: CTRL+0 (zero)

>> Align paragraphs

TO DO THIS PRESS
Switch a paragraph between centered and left-aligned: CTRL+E
Switch a paragraph between justified and left-aligned: CTRL+J
Switch a paragraph between right-aligned and left-aligned: CTRL+R
Left align a paragraph: CTRL+L
Indent a paragraph from the left: CTRL+M
Remove a paragraph indent from the left: CTRL+SHIFT+M
Create a hanging indent: CTRL+T
Reduce a hanging indent: CTRL+SHIFT+T
Remove paragraph formatting: CTRL+Q

>> Apply paragraph styles

TO DO THIS PRESS
Open Apply Styles task pane: CTRL+SHIFT+S
Open Styles task pane: ALT+CTRL+SHIFT+S
Start AutoFormat: ALT+CTRL+K
Apply the Normal style: CTRL+SHIFT+N
Apply the Heading 1 style: ALT+CTRL+1
Apply the Heading 2 style: ALT+CTRL+2
Apply the Heading 3 style: ALT+CTRL+3

Close the styles task pane

  1. If the Styles task pane is not selected, press F6 to select it.
  2. Press CTRL+SPACEBAR.
  3. Use the arrow keys to select Close, and then press ENTER.

Insert and edit objects

>> Insert an object

  1. Press ALT, N, J, and then J to open the Object dialog box.
  2. Do one of the following.
    • Press DOWN ARROW to select an object type, and then press ENTER to create an object.
    • Press CTRL+TAB to switch to the Create from File tab, press TAB, and then type the file name of the object that you want to insert or browse to the file.

>> Edit an object

  1. With the cursor positioned to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW.
  2. Press SHIFT+F10.
  3. Press the TAB key to get to Object name, press ENTER, and then press ENTER again.

>> Insert SmartArt graphics

  1. Press and release ALT, N, and then M to select SmartArt.
  2. Press the arrow keys to select the type of graphic that you want.
  3. Press TAB, and then press the arrow keys to select the graphic that you want to insert.
  4. Press ENTER.

>> Insert WordArt

  1. Press and release ALT, N, and then W to select WordArt.
  2. Press the arrow keys to select the WordArt style that you want, and then press ENTER.
  3. Type the text that you want.
  4. Press ESC to select the WordArt object, and then use the arrow keys to move the object.
  5. Press ESC again to return to return to the document.

Mail merge and fields

>> Perform a mail merge

 NOTE   You must be on the Mailings tab to use these keyboard shortcuts.

TO DO THIS PRESS
Preview a mail merge: ALT+SHIFT+K
Merge a document: ALT+SHIFT+N
Print the merged document: ALT+SHIFT+M
Edit a mail-merge data document: ALT+SHIFT+E
Insert a merge field: ALT+SHIFT+F

 

>> Work with fields

TO DO THIS PRESS
Insert a DATE field: ALT+SHIFT+D
Insert a LISTNUM field: ALT+CTRL+L
Insert a PAGE field: ALT+SHIFT+P
Insert a TIME field: ALT+SHIFT+T
Insert an empty field: CTRL+F9
Update linked information in a Microsoft Word source document: CTRL+SHIFT+F7
Update selected fields: F9
Unlink a field: CTRL+SHIFT+F9
Switch between a selected field code and its result: SHIFT+F9
Switch between all field codes and their results: ALT+F9
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results: ALT+SHIFT+F9
Go to the next field: F11
Go to the previous field: SHIFT+F11
Lock a field: CTRL+F11
Unlock a field: CTRL+SHIFT+F11
 
 

Language bar

>> Handwriting recognition

TO DO THIS PRESS
Switch between languages or keyboard layouts: Left ALT+SHIFT
Display a list of correction alternatives:  +C
Turn handwriting on or off:  +H
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off: ALT+~
Turn Korean IME on 101 keyboard on or off: Right ALT
Turn Chinese IME on 101 keyboard on or off: CTRL+SPACEBAR

Tips

  • You can choose the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click theLanguage bar, and then click Settings. Under Preferences, click Key Settings.
  • The Windows logo key  is available on the bottom row of keys on most keyboards.

Function key reference

>> Function keys

TO DO THIS PRESS
Get Help or visit Microsoft Office.com: F1
Move text or graphics: F2
Repeat the last action: F4
Choose the Go To command (Home tab): F5
Go to the next pane or frame: F6
Choose the Spelling command (Review tab): F7
Extend a selection: F8
Update the selected fields: F9
Show KeyTips: F10
Go to the next field: F11
Choose the Save As command: F12

>> SHIFT+Function key

TO DO THIS PRESS
Start context-sensitive Help or reveal formatting: SHIFT+F1
Copy text: SHIFT+F2
Change the case of letters: SHIFT+F3
Repeat a Find or Go To action: SHIFT+F4
Move to the last change: SHIFT+F5
Go to the previous pane or frame (after pressing F6): SHIFT+F6
Choose the Thesaurus command (Review tab, Proofing group): SHIFT+F7
Reduce the size of a selection: SHIFT+F8
Switch between a field code and its result: SHIFT+F9
Display a shortcut menu: SHIFT+F10
Go to the previous field: SHIFT+F11
Choose the Save command: SHIFT+F12

>> CTRL+Function key

TO DO THIS PRESS
Expand or collapse the Ribbon: CTRL+F1
Choose the Print Preview command: CTRL+F2
Cut to the Spike: CTRL+F3
Close the window: CTRL+F4
Go to the next window: CTRL+F6
Insert an empty field: CTRL+F9
Maximize the document window: CTRL+F10
Lock a field: CTRL+F11
Choose the Open command: CTRL+F12

>> CTRL+SHIFT+Function key

TO DO THIS PRESS
Insert the contents of the Spike: CTRL+SHIFT+F3
Edit a bookmark: CTRL+SHIFT+F5
Go to the previous window: CTRL+SHIFT+F6
Update linked information in an Word 2010 source document: CTRL+SHIFT+F7
Extend a selection or block: CTRL+SHIFT+F8, and then press an arrow key
Unlink a field: CTRL+SHIFT+F9
Unlock a field: CTRL+SHIFT+F11
Choose the Print command: CTRL+SHIFT+F12

>> ALT+Function key

TO DO THIS PRESS
Go to the next field: ALT+F1
Create a new Building Block: ALT+F3
Exit Word 2010: ALT+F4
Restore the program window size: ALT+F5
Move from an open dialog box back to the document, for dialog boxes that support this behavior: ALT+F6
Find the next misspelling or grammatical error: ALT+F7
Run a macro: ALT+F8
Switch between all field codes and their results: ALT+F9
Display the Selection and Visibility task pane: ALT+F10
Display Microsoft Visual Basic code: ALT+F11

>> ALT+SHIFT+Function key

TO DO THIS PRESS
Go to the previous field: ALT+SHIFT+F1
Choose the Save command: ALT+SHIFT+F2
Display the Research task pane: ALT+SHIFT+F7
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results: ALT+SHIFT+F9
Display a menu or message for an available action: ALT+SHIFT+F10
Choose Table of Contents button in the Table of Contents container when the container is active: ALT+SHIFT+F12

>> CTRL+ALT+Function key

TO DO THIS PRESS
Display Microsoft System Information: CTRL+ALT+F1
Choose the Open command: CTRL+ALT+F2
 
Source: microsoft

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