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Tech tips: How to save your presentation in Powerpoint 2013

Posted In MS office - By Techtiplib on Friday, October 5th, 2012 With No Comments »

When you save a file, you can save it to a folder on your hard disk drive, a network location, CD, DVD, the desktop, flash drive, or save as another file format. While you must identify the target location, if it is different than the default folder, the saving process is the same regardless of what location you choose.

Note: Even if you have AutoRecover enabled, we recommend that you save the file frequently while you work on it to avoid losing data due to an unexpected power failure or other problem.

Save a file

By default, the Microsoft Office programs save a file in a default working folder. To save the copy in a different location, click a different folder in the folder list. 

  1. Click the File tab, and then click Save, or press CTRL+S. You can also click the Save icon save icon on the Quick Access Toolbar.
  2. Enter a name for the file if you’re saving it for the first time.

Save as a copy, or to a different location

  1. Click the File tab.
  2. Click Save As.  
  3. Under Choose a Location, select a location where you want to save as a copy, or to a different location.
  4. Under Choose a Folder, select a folder that you want to save to.
  5. In the Save As dialog box, enter a new name for the file.
  6. Click Save.

You can also use the Save As command to rename a file or change the location of where you save the file by clicking a different folder.

Save as a different format

  1. Click the File tab.
  2. Click Save As.
  3. Under Choose a Location, select a location where you want to save the file.
  4. Under Choose a Folder, select a folder where you want to save the file.
  5. In the File name box, enter a new name for the file.
  6. In the Save as type list, click the file format that you want to save the file in. For example, click Rich Text Format (.rtf), Web Page (.htm or .html), or Comma Delimited (.csv). 
  7. Click Save

Save as an earlier version of PowerPoint

If you’re using PowerPoint 2013, you can save files in an earlier version of PowerPoint by selecting the version in the Save as type list in the Save As dialog box. For example, you can save your PowerPoint 2013 presentation (.pptx) as a PowerPoint 97-2003 Presentation (.ppt).

Note: PowerPoint 2013 continues to use the XML-based .pptx file format, introduced in the 2007 Office release. Therefore, files created in PowerPoint 2013 can be opened in PowerPoint 2010 and PowerPoint 2007 without special add-ins or loss of functionality.

Save AutoRecover information automatically

AutoRecover doesn’t replace regularly saving your files. If don’t save the recovery file after you open it, the file is deleted, and your unsaved changes are lost. If you save the recovery file, it replaces the original file, unless you specify a new file name. The more frequently you save your files, the more information is recovered if there is a power failure or other problems while a file is open.

  1. Click the File tab, and then click Options.
  2. In the PowerPoint Options dialog box, click Save in the left pane..
  3. Select the Save AutoRecover information every check box.
  4. In the minutes box, type or select a number to determine how often you want to automatically save your files.

Source: Microsoft

 

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