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Tech tips: How to share a document using SharePoint or SkyDrive on Word 2013

Posted In MS office, Online Storage - By Techtiplib on Wednesday, November 7th, 2012 With No Comments »

Does this sound painfully familiar? You email your coworkers a file. They add their feedback, and then you have to integrate comments and changes from 3 or 4 copies of your original.

Or not. if you have an account on SharePoint or Microsoft SkyDrive, you can save your Word files to one of those places, then use the Share command to let others read or edit your copy of the file. No more file pile, just one copy with everyone’s feedback. (Exactly what they can do to your file depends on the permissions you give them).

Here’s the process from start to finish. Skip ahead to the section you need.

Start by adding SharePoint or a SkyDrive to your list of places in Word.

See: How to save a document to SharePoint from Office 2010, Get 25GB of cloud storage of Microsoft SkyDrive for free

 1. In Word, click File > Save As > Add a place.

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  1. Under Add a place, click the service you want to use, like Office 365 SharePoint or SkyDrive.
  2. Complete the Sign in screen that appears for either service. You may need to contact your IT department for a user name and password.

Once you’re done, the new location appears under Places on Word’s Save As pane.

Save to your new place and share

After you add a cloud location to your list of places, you can share your document. You only need to do this once per file.

  1. Open the document you want to share.
  2. Click File > Share >Save To Cloud.

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  1. On the Save As page, double-click the location you want to use— your SharePoint document library, a location on your computer, your MySite, or your SkyDrive.
  2. Give the file a name and click Save. That takes you back to the Info tab, so click Share again.
  3. Under Invite People, enter the names or email addresses of the people you’re sharing with.

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  1. If you want to, select Can Edit or Can View. The first option lets your coworkers change the file, the second keeps your file more secure.
  2. Enter a message in the box below the address line, if you want to, then click Share.

Share an already saved document

If you’ve already saved a file to SharePoint or a SkyDrive, follow these steps.

  1. Open the document you want to share.
  2. Click File > Share > Invite People.
  3. Under Invite People, enter the names or email addresses of the people you’re sharing with.
  4. If you want to, click Can Edit or Require user to sign in before using document. The first option lets your coworkers change the file. The second keeps your file more secure.
  5. Enter a message in the box below the address line, if you want to, then click Share.

Stop sharing with someone

And here’s how you stop sharing a document.

  1. Open the document you don’t want to share.
  2. Click File > Share.
  3. Under Invite People, right-click the person you want to remove and click Remove User.

Via Microsoft

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