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Tech tips: Learn about Track Changes in Word 2013

Posted In MS office - By Techtiplib on Friday, November 2nd, 2012 With No Comments »

When you want to see who’s changing what in your document, turn on Track Changes.

Click Review > Track Changes.

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Now Word’s in Simple Markup view. Word marks up any changes that anyone makes to the document and shows you where the changes are by displaying a line near the margin.

MS office, MS Word, tech tips, tips, track changes, Word 2013, Word tips

Word shows a little balloon where someone’s made a comment.

MS office, MS Word, tech tips, tips, track changes, Word 2013, Word tips

To see the changes and comments, click the line or the balloon. That switches Word into All Markup view.

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If you’d rather see all the comments, but not all the changes, click Show Comments.

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Keep Track Changes on

Now you can prevent someone else from turning Track Changes off by locking them on with a password. (Be sure you remember the password so you can turn them off when you’re ready to accept or reject the changes.)

  1. Click Review.
  2. Click the arrow by Track Changes and click Lock Tracking.

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  1. Type a password, and then type it again in the Reenter to confirm box.
  2. Click OK.

While tracked changes are locked, you can’t turn off change tracking, and you can’t accept or reject the changes.

To stop locking, click the arrow by Track Changes and click Lock Tracking again. Word prompts you to type your password. After you type your password and click OK, Track Changes is still on, but you can accept and reject changes.

To turn off Track Changes, click the Track Changes button. Word stops marking up new changes—but all of the changes that were already tracked stay marked up in the document until you accept or reject them.

Remove tracked changes

 IMPORTANT    The only way to get tracked changes out of a document is to accept or reject them. Choosing No Markup in the Display for Review box helps you see what the final document will look like—but it only hides tracked changes temporarily. The changes are not deleted, and they’ll show up again the next time anyone opens the document. To delete the tracked changes permanently, accept or reject them.

Click Review > Next > Accept or Reject.

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Word accepts the change or removes it and then moves to the next change.

To delete comments from a document, click each comment and then click Delete, or click Delete All Comments in Document.

 TIP    Before you share the final version of your document, it’s a good idea to run Document Inspector. This tool checks for tracked changes and comments, hidden text, personal names in properties, and other information you might not want to share widely. To run Document Inspector, click File > Info > Check for Issues > Inspect Document.

Via Microsoft

 

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