Outlook 2013 Keyboard Shortcuts
This article shares you the full list of Outlook Keyboard Shortcuts for version 2013:
Basic navigation:
- Ctrl+1: Switch to Mail
- Ctrl+2: Switch to Calendar
- Ctrl+3: Switch to Contacts
- Ctrl+4: Switch to Tasks
- Ctrl+5: Switch to Notes
- Ctrl+6: Switch to Folder List in Folder Pane
- Ctrl+7: Switch to Shortcuts
- Ctrl+Period: Switch to next message (with message open)
- Ctrl+Comma: Switch to previous message (with message open)
- Ctrl+Shift+Tab or Shift+Tab: Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To-Do Bar
- Tab: Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar
- F6: Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon
- Ctrl+Tab: Move around message header lines in the Folder Pane or an open message
- Arrow keys: Move around within the Folder Pane
- Arrow keys: Go to a different folder
- F3 or Ctrl+E: Go to the Search box
- Alt+Up Arrow or Ctrl+Comma or Alt+Page Up: In the Reading Pane, go to the previous message
- Spacebar: In the Reading Pane, page down through text
- Shift+Spacebar: In the Reading Pane, page up through text
- Left Arrow or Right Arrow, respectively: Collapse or expand a group in the email message list
- Alt+B or Alt+Left Arrow: Go back to previous view in main Outlook window
- Alt+Right Arrow: Go forward to next view in main Outlook window
- Ctrl+Shift+W: Select the InfoBar and, if available, show the menu of commands
Search:
- Ctrl+E: Find a message or other item
- Esc: Clear the search results
- Ctrl+Alt+A: Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in
- Ctrl+Shift+F: Use Advanced Find
- Ctrl+Shift+P: Create a Search Folder
- Ctrl+H: Search for text within an open item. F4 Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item
- Ctrl+Alt+K: Expand search to include items from the current folder
- Ctrl+Alt+Z: Expand search to include subfolders
Flags:
Ctrl+Shift+G: pen the Flag for Follow Up dialog box to assign a flag
Color Categories:
- Alt+D: Delete the selected category from the list in the Color Categories dialog box
Create an item or file:
- Ctrl+Shift+A: Create an appointment
- Ctrl+Shift+C: Create a contact
- Ctrl+Shift+L: Create a contact group
- Ctrl+Shift+X: Create a fax
- Ctrl+Shift+E: Create a folder
- Ctrl+Shift+Q: Create a meeting request
- Ctrl+Shift+M: Create a message
- Ctrl+Shift+N: Create a note
- Ctrl+Shift+H: Create a Microsoft Office document
- Ctrl+Shift+S: Post to this folder
- Ctrl+T: Post a reply in this folder
- Ctrl+Shift+P: Create a Search Folder
- Ctrl+Shift+K: Create a task
- Ctrl+Shift+U: Create a task request
Command commands in most items
- Ctrl+S or Shift+F12: Save (except in Tasks)
- Alt+S: Save and close (except in Mail)
- F12: Save as (only in Mail)
- Ctrl+Z or Alt+Backspace: Undo
- Ctrl+D: Delete an item
- Ctrl+P: Print
- Ctrl+Shift+Y: Copy an item
- Ctrl+Shift+V: Move an item
- Ctrl+K: Check names
- F7: Check spelling
- Ctrl+Shift+G: Flag for follow-up
- Ctrl+F: Forward
- Alt+S: Send or post or invite all
- F2 Left align text: Enable editing in a field (except in Mail or Icon view)
- Ctrl+E: Ctrl+L Center text
- Ctrl+R: Right align text