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Outlook 2013 Keyboard Shortcuts

Posted In MS office - By Techtiplib on Friday, July 18th, 2014 With No Comments »

outlook keyboard shortcuts

This article shares you the full list of Outlook Keyboard Shortcuts for version 2013:

Basic navigation:

  • Ctrl+1: Switch to Mail
  • Ctrl+2: Switch to Calendar
  • Ctrl+3: Switch to Contacts
  • Ctrl+4: Switch to Tasks
  • Ctrl+5: Switch to Notes
  • Ctrl+6: Switch to Folder List in Folder Pane
  • Ctrl+7: Switch to Shortcuts
  • Ctrl+Period: Switch to next message (with message open)
  • Ctrl+Comma: Switch to previous message (with message open)
  • Ctrl+Shift+Tab or Shift+Tab: Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To-Do Bar
  • Tab: Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar
  • F6: Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon
  • Ctrl+Tab: Move around message header lines in the Folder Pane or an open message
  • Arrow keys: Move around within the Folder Pane
  • Arrow keys: Go to a different folder
  • F3 or Ctrl+E: Go to the Search box
  • Alt+Up Arrow or Ctrl+Comma or Alt+Page Up: In the Reading Pane, go to the previous message
  • Spacebar: In the Reading Pane, page down through text
  • Shift+Spacebar: In the Reading Pane, page up through text
  • Left Arrow or Right Arrow, respectively: Collapse or expand a group in the email message list
  • Alt+B or Alt+Left Arrow: Go back to previous view in main Outlook window
  • Alt+Right Arrow: Go forward to next view in main Outlook window
  • Ctrl+Shift+W: Select the InfoBar and, if available, show the menu of commands


  • Ctrl+E: Find a message or other item
  • Esc: Clear the search results
  • Ctrl+Alt+A: Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in
  • Ctrl+Shift+F: Use Advanced Find
  • Ctrl+Shift+P: Create a Search Folder
  • Ctrl+H: Search for text within an open item. F4 Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item
  • Ctrl+Alt+K: Expand search to include items from the current folder
  • Ctrl+Alt+Z: Expand search to include subfolders


Ctrl+Shift+G: pen the Flag for Follow Up dialog box to assign a flag

Color Categories:

  • Alt+D: Delete the selected category from the list in the Color Categories dialog box

Create an item or file:

  • Ctrl+Shift+A: Create an appointment
  • Ctrl+Shift+C: Create a contact
  • Ctrl+Shift+L: Create a contact group
  • Ctrl+Shift+X: Create a fax
  • Ctrl+Shift+E: Create a folder
  • Ctrl+Shift+Q: Create a meeting request
  • Ctrl+Shift+M: Create a message
  • Ctrl+Shift+N: Create a note
  • Ctrl+Shift+H: Create a Microsoft Office document
  • Ctrl+Shift+S: Post to this folder
  • Ctrl+T: Post a reply in this folder
  • Ctrl+Shift+P: Create a Search Folder
  • Ctrl+Shift+K: Create a task
  • Ctrl+Shift+U: Create a task request

Command commands in most items

  • Ctrl+S or Shift+F12: Save (except in Tasks)
  • Alt+S: Save and close (except in Mail)
  • F12: Save as (only in Mail)
  • Ctrl+Z or Alt+Backspace: Undo
  • Ctrl+D: Delete an item
  • Ctrl+P: Print
  • Ctrl+Shift+Y: Copy an item
  • Ctrl+Shift+V: Move an item
  • Ctrl+K: Check names
  • F7: Check spelling
  • Ctrl+Shift+G: Flag for follow-up
  • Ctrl+F: Forward
  • Alt+S: Send or post or invite all
  • F2 Left align text: Enable editing in a field (except in Mail or Icon view)
  • Ctrl+E: Ctrl+L Center text
  • Ctrl+R: Right align text

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