Library Technology – Reviews, Tips, Giveaways, Freeware

Word 2013 Keyboard Shortcuts

Posted In MS office - By Techtiplib on Saturday, August 16th, 2014 With No Comments »

Word Word 2013 Keyboard Shortcuts

For keyboard shortcuts in which you press two or more keys at the same time, the keys to press are separated by a plus sign (+) in Microsoft Word 2013 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).

Recommended reading:

This article shares you the full list of Word Keyboard Shortcuts for version 2013:

Microsoft Office basics

Read more: Learn basic tasks in Word 2013

Display and use windows

  • ALT+TAB – Switch to the next window
  • ALT+SHIFT+TAB – Switch to the previous window
  • CTRL+W or CTRL+F4 – Close the active window
  • ALT+F5 – Restore the size of the active window after you maximize it
  • F6 – Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once
  • SHIFT+F6 – Move to a task pane from another pane in the program window (counterclockwise direction)
  • CTRL+F6 – When more than one window is open, switch to the next window
  • CTRL+SHIFT+F6 – Switch to the previous window
  • CTRL+F10 – Maximize or restore a selected window
  • PRINT SCREEN – Copy a picture of the screen to the Clipboard
  • ALT+PRINT SCREEN – Copy a picture of the selected window to the Clipboard

Use dialog boxes

  • TAB – Move to the next option or option group
  • SHIFT+TAB – Move to the previous option or option group
  • CTRL+TAB – Switch to the next tab in a dialog box
  • CTRL+SHIFT+TAB – Switch to the previous tab in a dialog box
  • Arrow keys – Move between options in an open drop-down list, or between options in a group of options
  • SPACEBAR – Perform the action assigned to the selected button; select or clear the selected check box
  • ALT+ the letter underlined in an option – Select an option; select or clear a check box
  • ALT+DOWN ARROW – Open a selected drop-down list
  • First letter of an option in a drop-down list – Select an option from a drop-down list
  • ESC – Close a selected drop-down list; cancel a command and close a dialog box
  • ENTER – Run the selected command

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path of a folder.

  • HOME – Move to the beginning of the entry
  • END – Move to the end of the entry
  • LEFT ARROW or RIGHT ARROW – Move one character to the left or right
  • CTRL+LEFT ARROW – Move one word to the left
  • CTRL+RIGHT ARROW – Move one word to the right
  • SHIFT+LEFT ARROW – Select or unselect one character to the left
  • SHIFT+RIGHT ARROW – Select or unselect one character to the right
  • CTRL+SHIFT+LEFT ARROW – Select or unselect one word to the left
  • CTRL+SHIFT+RIGHT ARROW – Select or unselect one word to the right
  • SHIFT+HOME – Select from the insertion point to the beginning of the entry
  • SHIFT+END – Select from the insertion point to the end of the entry

Use the Open and Save As dialog boxes

  • CTRL+F12 or CTRL+O – Display the Open dialog box
  • F12 – Display the Save As dialog box
  • ENTER – Open the selected folder or file
  • BACKSPACE – Open the folder one level above the selected folder
  • DELETE – Delete the selected folder or file
  • SHIFT+F10 – Display a shortcut menu for a selected item such as a folder or file
  • TAB – Move forward through options
  • SHIFT+TAB – Move back through options
  • F4 or ALT+I – Open the Look in list

Undo and redo actions

  • ESC – Cancel an action
  • CTRL+Z – Undo an action
  • CTRL+Y – Redo or repeat an action

Access and use task panes and galleries

  • F6 – Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)
  • CTRL+TAB – When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.) 
  • TAB or SHIFT+TAB – When a task pane is active, select the next or previous option in the task pane
  • CTRL+SPACEBAR – Display the full set of commands on the task pane menu
  • SPACEBAR or ENTER – Perform the action assigned to the selected button
  • SHIFT+F10 – Open a drop-down menu for the selected gallery item
  • HOME or END – Select the first or last item in a gallery
  • PAGE UP or PAGE DOWN – Scroll up or down in the selected gallery list
  • Close a task pane
    • Press F6 to move to the task pane, if necessary
    • Press CTRL+SPACEBAR
    • Use the arrow keys to select Close, and then press ENTER
    • Move a task pane Press F6 to move to the task pane, if necessary
    • Press CTRL+SPACEBAR
    • Use the arrow keys to select Move, and then press ENTER
    • Use the arrow keys to move the task pane, and then press ENTER. Resize a task pane
    • Press F6 to move to the task pane, if necessary
    • Press CTRL+SPACEBAR
    • Use the arrow keys to select Size, and then press ENTER
    • Use the arrow keys to resize the task pane, and then press ENTER

Access and use available actions

  • SHIFT+F10 – Display the shortcut menu for the selected item
  • ALT+SHIFT+F10 – Display the menu or message for an available action or for the AutoCorrect Options button Word Word 2013 Keyboard Shortcuts or the Paste options button Word Word 2013 Keyboard Shortcuts. If more than one action is present, switch to the next action and display its menu or message
  • Arrow keys – Move between options in a menu of available actions
  • ENTER – Perform the action for the selected item on a menu of available actions
  • ESC – Close the available actions menu or message

Tips:

You can ask to be notified by a sound whenever an action is available. To hear audio cues, you must have a sound card.

You must also have Microsoft Office Sounds installed on your computer.

If you have access to the Internet, you can download Microsoft Office Sounds from Office.com. After you install the sound files, do the following:

Press ALT+F, T to open Word Options.

Press A to select Advanced, and then press TAB to move to the Advanced Options for working with Word.

Press ALT+S twice to move to the Provide feedback with sound check box, which is under General, and then press SPACEBAR.

Press TAB repeatedly to select OK, and then press ENTER.

Note: When you select or clear this check box, the setting affects all Office programs that support sound.

Navigating the ribbon

Access any command with a few keystrokes

Access keys let you quickly use a command by pressing a few keys, regardless of where you are in the program. Every command in Word 2013 can be accessed by using an access key. You can get to most commands by using two to five keystrokes. To use an access key:

Press ALT

The KeyTips are displayed over each feature that is available in the current view

Press the letter shown in the KeyTip over the feature that you want to use

Depending on which letter you press, you may be shown additional KeyTips. For example, if Home is active and you press N, Insert is displayed, along with the KeyTips for the groups for Insert

Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command

Note: To cancel the action that you are taking and hide the KeyTips, press ALT

Change the keyboard focus without using the mouse

Another way to use the keyboard to work with programs that feature the Office ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse.

  • ALT or F10. Press either of these keys again to move back to the document and cancel the access keys – Select the active tab of the ribbon and activate the access keys. 
  • F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW – Move to another tab of the ribbon
  • CTRL+F1 – Expand or collapse the ribbon
  • SHIFT+F10 – Display the shortcut menu for the selected item
  • F6: Move the focus to select each of the following areas of the window:
    • Active tab of the ribbon
    • Any open task panes
    • Status bar at the bottom of the window
    • Your document
  • TAB or SHIFT+TAB – Move the focus to each command on the ribbon, forward or backward, respectively
  • DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW – Move down, up, left, or right, respectively, among the items on the ribbon
  • SPACEBAR or ENTER – Activate the selected command or control on the ribbon
  • SPACEBAR or ENTER – Open the selected menu or gallery on the ribbon
  • ENTER – Activate a command or control on the ribbon so you can modify a value
  • ENTER – Finish modifying a value in a control on the ribbon, and move focus back to the document.
  • F1 – Get help on the selected command or control on the ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)

Quick reference for Microsoft Word

Common tasks in Microsoft Word

  • CTRL+SHIFT+SPACEBAR – Create a nonbreaking space
  • CTRL+SHIFT+HYPHEN – Create a nonbreaking hyphen
  • CTRL+B – Make letters bold
  • CTRL+I – Make letters italic
  • CTRL+U – Make letters underline
  • CTRL+SHIFT+< – Decrease font size one value
  • CTRL+SHIFT+> – Increase font size one value
  • CTRL+[ – Decrease font size 1 point
  • CTRL+] – Increase font size 1 point
  • CTRL+SPACEBAR – Remove paragraph or character formatting
  • CTRL+C – Copy the selected text or object
  • CTRL+X – Cut the selected text or object
  • CTRL+V – Paste text or an object
  • CTRL+ALT+V – Paste special
  • CTRL+SHIFT+V – Paste formatting only
  • CTRL+Z – Undo the last action
  • CTRL+Y – Redo the last action
  • CTRL+SHIFT+G – Open the Word Count dialog box

Working with documents and Web pages

Create, view, and save documents

  • CTRL+N – Create a new document
  • CTRL+O – Open a document
  • CTRL+W – Close a document
  • ALT+CTRL+S – Split the document window
  • ALT+SHIFT+C or ALT+CTRL+S – Remove the document window split
  • CTRL+S – Save a document

Find, replace, and browse through text

  • CTRL+F – Open the Navigation task pane (to search document)
  • ALT+CTRL+Y – Repeat find (after closing Find and Replace window)
  • CTRL+H – Replace text, specific formatting, and special items
  • CTRL+G – Go to a page, bookmark, footnote, table, comment, graphic, or other location
  • ALT+CTRL+Z – Switch between the last four places that you have edited
  • ALT+CTRL+HOME – Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.
  • CTRL+PAGE UP – Move to the previous browse object (set in browse options)
  • CTRL+PAGE DOWN – Move to the next browse object (set in browse options)

Switch to another view

  •  ALT+CTRL+P – Switch to Print Layout view

Switch to Web Layout view

  • ALT+CTRL+O – Switch to Outline view
  • ALT+CTRL+N – Switch to Draft view

Outline view

  • ALT+SHIFT+LEFT ARROW – Promote a paragraph
  • ALT+SHIFT+RIGHT ARROW – Demote a paragraph
  • CTRL+SHIFT+N – Demote to body text
  • ALT+SHIFT+UP ARROW – Move selected paragraphs up
  • ALT+SHIFT+DOWN ARROW – Move selected paragraphs down
  • ALT+SHIFT+PLUS SIGN – Expand text under a heading
  • ALT+SHIFT+MINUS SIGN – Collapse text under a heading
  • ALT+SHIFT+A – Expand or collapse all text or headings
  • Hide or display character formatting – The slash (/) key on the numeric keypad
  • ALT+SHIFT+L – Show the first line of body text or all body text
  • ALT+SHIFT+1 – Show all headings with the Heading 1 style
  • ALT+SHIFT+n – Show all headings up to Heading n
  • CTRL+TAB – Insert a tab character
  • CTRL+P – Print a document
  • ALT+CTRL+I – Switch to print preview
  •  Arrow keys – Move around the preview page when zoomed in
  • PAGE UP or PAGE DOWN – Move by one preview page when zoomed out
  • CTRL+HOME – Move to the first preview page when zoomed out
  • CTRL+END – Move to the last preview page when zoomed out

Review documents

  • ALT+CTRL+M – Insert a comment
  • CTRL+SHIFT+E – Turn change tracking on or off
  • ALT+SHIFT+C – Close the Reviewing Pane if it is open

Read Mode

Note: Some screen readers may not be compatible Read mode.

  • HOME – Go to beginning of document
  • END – Go to end of document
  • n, ENTER – Go to page n
  • ESC – Exit Read mode

References, footnotes, and endnotes

  • ALT+SHIFT+O – Mark a table of contents entry
  • ALT+SHIFT+I – Mark a table of authorities entry (citation)
  • ALT+SHIFT+X – Mark an index entry
  • ALT+CTRL+F – Insert a footnote
  • ALT+CTRL+D – Insert an endnote

Work with Web pages

  • CTRL+K – Insert a hyperlink
  • ALT+LEFT ARROW – Go back one page
  • ALT+RIGHT ARROW – Go forward one page
  • F9 – Refresh

Edit and move text and graphics

Read more at: Word 2013 Keyboard Shortcuts: Edit and move text and graphics

Move through your document

  • LEFT ARROW – One character to the left
  • RIGHT ARROW – One character to the right
  • CTRL+LEFT ARROW – One word to the left
  • CTRL+RIGHT ARROW – One word to the right
  • CTRL+UP ARROW – One paragraph up
  • CTRL+DOWN ARROW – One paragraph down
  • SHIFT+TAB – One cell to the left (in a table)
  • TAB – One cell to the right (in a table)
  • UP ARROW – Up one line
  • DOWN ARROW – Down one line
  • END – To the end of a line
  • HOME – To the beginning of a line
  • ALT+CTRL+PAGE UP – To the top of the window
  • ALT+CTRL+PAGE DOWN – To the end of the window
  • PAGE UP – Up one screen (scrolling)
  • PAGE DOWN – Down one screen (scrolling)
  • CTRL+PAGE DOWN – To the top of the next page
  • CTRL+PAGE UP – To the top of the previous page 
  • CTRL+END – To the end of a document
  • CTRL+HOME – To the beginning of a document
  • SHIFT+F5 – To a previous revision
  • SHIFT+F5 – After opening a document, to the location you were working in when the document was last closed

Move around in a table

  • TAB – To the next cell in a row
  • SHIFT+TAB – To the previous cell in a row 
  • ALT+HOME – To the first cell in a row 
  • ALT+END – To the last cell in a row 
  • ALT+PAGE UP – To the first cell in a column 
  • ALT+PAGE DOWN – To the last cell in a column 
  • UP ARROW – To the previous row 
  • DOWN ARROW – To the next row 
  • ALT+SHIFT+UP ARROW – Row up 
  • ALT+SHIFT+DOWN ARROW – Row down 

Insert paragraphs and tab characters in a table

  • ENTER – New paragraphs in a cell 
  • CTRL+TAB – Tab characters in a cell 

Use overtype mode

To change the overtype settings so that you can access overtype mode by pressing INSERT, do the following:

  • Press ALT+F, T to open Word Options.
  • Press A to select ADVANCED, and then press TAB.
  • Press ALT+O to move to the Use the Insert key to control overtype mode check box.
  • Press SPACEBAR to select the check box, and then press ENTER.
  • To turn Overtype mode on or off, press INSERT.
  • Character and paragraph formatting

Copy formatting

  •  CTRL+SHIFT+C – Copy formatting from text
  • CTRL+SHIFT+V – Apply copied formatting to text

Change or resize the font

Note: The following keyboard shortcuts do not work in Read mode.

  • CTRL+SHIFT+F – Open the Font dialog box to change the font
  • CTRL+SHIFT+> – Increase the font size
  • CTRL+SHIFT+< – Decrease the font size
  • CTRL+] – Increase the font size by 1 point
  • CTRL+[ – Decrease the font size by 1 point

Apply character formats

  • CTRL+D – Open the Font dialog box to change the formatting of characters
  • SHIFT+F3 – Change the case of letters
  • CTRL+SHIFT+A – Format all letters as capitals
  • CTRL+B – Apply bold formatting
  • CTRL+U – Apply an underline
  • CTRL+SHIFT+W – Underline words but not spaces
  • CTRL+SHIFT+D – Double-underline text
  • CTRL+SHIFT+H – Apply hidden text formatting
  • CTRL+I – Apply italic formatting
  • CTRL+SHIFT+K – Format letters as small capitals
  • CTRL+EQUAL SIGN – Apply subscript formatting (automatic spacing)
  • CTRL+SHIFT+PLUS SIGN – Apply superscript formatting (automatic spacing)
  • CTRL+SPACEBAR – Remove manual character formatting
  • CTRL+SHIFT+Q – Change the selection to the Symbol font

View and copy text formats

  • CTRL+SHIFT+* (asterisk on numeric keypad does not work) – Display nonprinting characters
  • SHIFT+F1 (then click the text with the formatting you want to review) – Review text formatting
  • CTRL+SHIFT+C – Copy formats
  • CTRL+SHIFT+V – Paste formats

Set the line spacing

  • CTRL+1 – Single-space lines
  • CTRL+2 Set 1.5-line spacing – Double-space lines
  • CTRL+0 (zero) – CTRL+5 Add or remove one line space preceding a paragraph

Align paragraphs

  • CTRL+E – Switch a paragraph between centered and left-aligned
  • CTRL+J – Switch a paragraph between justified and left-aligned
  • CTRL+R – Switch a paragraph between right-aligned and left-aligned
  • CTRL+M – Left align a paragraph. CTRL+L Indent a paragraph from the left
  • CTRL+SHIFT+M – Remove a paragraph indent from the left
  • CTRL+T – Create a hanging indent
  • CTRL+SHIFT+T – Reduce a hanging indent
  • CTRL+Q – Remove paragraph formatting

Apply paragraph styles

  • CTRL+SHIFT+S – Open Apply Styles task pane
  • ALT+CTRL+SHIFT+S – Open Styles task pane
  • ALT+CTRL+K – Start AutoFormat
  • CTRL+SHIFT+N – Apply the Normal style
  • ALT+CTRL+1 – Apply the Heading 1 style
  • ALT+CTRL+2 – Apply the Heading 2 style
  • ALT+CTRL+3 – Apply the Heading 3 style

Close the Styles task pane

  • If the Styles task pane is not selected, press F6 to select it
  • Press CTRL+SPACEBAR
  • Use the arrow keys to select Close, and then press ENTER
  • Insert and edit objects

Insert an object

  • Press ALT, N, J, and then J to open the Object dialog box
  • Do one of the following
  • Press DOWN ARROW to select an object type, and then press ENTER to create an object
  • Press CTRL+TAB to switch to the Create from File tab, press TAB, and then type the file name of the object that you want to insert or browse to the file

Edit an object

  • With the cursor positioned to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW
  • Press SHIFT+F10
  • Press the TAB key to get to Object name, press ENTER, and then press ENTER again

Insert SmartArt graphics

  • Press and release ALT, N, and then M to select SmartArt
  • Press the arrow keys to select the type of graphic that you want
  • Press TAB, and then press the arrow keys to select the graphic that you want to insert
  • Press ENTER

Insert WordArt

  • Press and release ALT, N, and then W to select WordArt
  • Press the arrow keys to select the WordArt style that you want, and then press ENTER
  • Type the text that you want
  • Press ESC to select the WordArt object, and then use the arrow keys to move the object
  • Press ESC again to return to return to the document
  • Mail merge and fields

Perform a mail merge

Note: You must click Mailings to use these keyboard shortcuts.

  • ALT+SHIFT+K – Preview a mail merge
  • ALT+SHIFT+N – Merge a document
  • ALT+SHIFT+M – Print the merged document
  • ALT+SHIFT+E – Edit a mail-merge data document
  • ALT+SHIFT+F – Insert a merge field

Work with fields

  • ALT+SHIFT+D – Insert a DATE field
  • ALT+CTRL+L – Insert a LISTNUM field
  • ALT+SHIFT+P – Insert a PAGE field
  • ALT+SHIFT+T – Insert a TIME field
  • CTRL+F9 – Insert an empty field
  • CTRL+SHIFT+F7 – Update linked information in a Microsoft Word source document
  • F9 – Update selected fields
  • CTRL+SHIFT+F9 – Unlink a field
  • SHIFT+F9 – Switch between a selected field code and its result
  • ALT+F9 – Switch between all field codes and their results
  • ALT+SHIFT+F9 – Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
  • F11 – Go to the next field
  • SHIFT+F11 – Go to the previous field
  • CTRL+F11 – Lock a field
  • CTRL+SHIFT+F11 – Unlock a field

Language bar

Handwriting recognition

  • Left ALT+SHIFT – Switch between languages or keyboard layouts
  • Word Word 2013 Keyboard Shortcuts+C – Display a list of correction alternatives
  • Word Word 2013 Keyboard Shortcuts+H – Turn handwriting on or off
  • ALT+~ – Turn Japanese Input Method Editor (IME) on 101 keyboard on or off
  • Right ALT – Turn Korean IME on 101 keyboard on or off
  • CTRL+SPACEBAR – Turn Chinese IME on 101 keyboard on or off

Tips:

You can choose the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.

The Windows logo key Word Word 2013 Keyboard Shortcuts is available on the bottom row of keys on most keyboards.

Function key reference

Read more at: Word 2013 Keyboard Shortcuts: Function Key Reference

About -

Hey, this blog belongs to me! I am the founder of TechTipLib and managing editor right now. And I love to hear what do you think about this article, leave comment below! Thank you so much…